13 apps to optimize your routine


13 apps that will help you optimize your routine

Do you feel you could be more productive in your work day but don't know how? We've set aside 13 apps to optimize your routine and increase your professional performance!


03/08/2017 | By Hotmart

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Do you have the feeling that your day isn’t long enough to complete all tasks you set yourself to?

Do you sometimes forget what you need to do, interrupt what you’re doing half-way and start something else?

Don’t worry. Many professionals suffer from disorganization and lack of productivity! now that there are different techniques to optimize your workday routine and get to the end of the day with a sense of accomplishment.

With this in mind, we’ve set aside some very interesting apps that will assist you in your professional and personal projects throughout the day.

Check it out!

  1. Google Keep

Google Keep is a kind of notebook where you can write down what you are thinking, make shopping or travel lists, all in a very intuitive way.

It is excellent to use in events if you want to write down insights and also, not to forget an idea you had to use in your business.

When using the app you can choose the best format to record the information: audio, image or text.

Because it’s from Google, it automatically links everything to your professional or personal email, which enables you to share notes with other contacts.

To download the app, just access the website: https://www.google.com/keep/

  1. Google Calendar

Google Calendar, another member of Google family, is meant to be your everyday appointments companion.

Enter all your meetings, lunches, doctor appointments, trips and everything with a time and place. Then, you will know how to organize your schedule to finish all your tasks and will be able to predict when you will have free time.

The system allows you to associate meeting rooms to Google Calendar to book space for meetings or other events, which is very useful if you have a company and other employees in the same email group.

If you own an Android phone, you will already have the application installed on your device, and if you have an iPhone, you can download it for free from the Apple Store, clicking here.

  1. Asana

Asana is an app to organize your workflow or a personal project.

It works as a task calendar where you can enter all your activities, add members of the same project, integrate teams and associate their professional actions in a single place.

It has a very intuitive system, which can be viewed in a list or a calendar. Every task you finish, you can mark as complete, so you focus your attention on what is pending on your list.

To download Asana on your mobile phone, just access the website https://app.asana.com/

  1. Pocket

If you like to study and keep up with what’s new on the market, you know that it is very hard to read all the content at the exact moment it reaches you.

Pocket came up with a solution for saving the interesting files you come across throughout the day to read later on, in your free time.

There is an extension version for PC, which is linked to the email you use on the app and every time you save something from a web page, it goes straight to your app.

The best thing about it is that you can access that content on Pocket even when you’re offline and tag the texts you liked most.

To download the app, click here.

  1. Mint App

Mint App is an app for financial control to help you keep track of your balance and transactions.

If you are starting a business, it is essential that you have complete control of your expenses, even if you haven’t profited from your business venture yet.

Plus, the app has a credit score service and provides tips to improve yours. The Mint App analyzes your finances and indicates your best options.

Click here to download the app.

  1. OptimizeMe

If you are looking to improve your lifestyle, OptimizeMe offers to help you better manage your habits. Through it, you can set daily goals and rearrange your day to accomplish them.

OptimizeMe follows you every day to register your routine. The user can also write down psychological and physiological reactions such as mood, stress, menstrual cycle and all that is relevant so that the app is able to gather as much information about your day-to-day life.

After grouping all the information provided, it will be possible to analyze how your activities affect your lifestyle, including your sleep pattern and productivity.

Unfortunately, OptimizeMe is only available for iOS, but as an alternative for Android users, you can access Nudge Health Tracking.

To download OptimizeMe on your iPhone, access this link.

  1. Sparkle

Sparkle is an app developed by Hotmart, where you can create and share unique content with 100% of your audience, through tracks created on your own profile.

The app is in beta version and its main advantage is that it automatically segments the content from the tracks you follow, unlike other apps where you have to search for the content that interests you.

The app is available for free in the App Store and Google Play (English version coming soon!). And you can still win a trip to the 8 most amazing destinations on the planet!

Download it, use the invitation code HOTMART123 and start following all the content Hotmart has available in its tracks! It’s awesome, check it out!

  1. Google Drive

Once again, Google features on our list. Google Drive is the cloud storage system that stores all your files in a channel that you can access anywhere.

It has a free version with 15GB and other paid options to increase the space to store your files.

It allows you to share items with other people, without the need to attach them to an email or use a flash drive.

To use the Google Drive you just to have a Gmail account and access https://drive.google.com.

If you use the Android system, you already have the app on your phone and to download it on an iPhone, just click here.

  1. Focus Booster

Have you ever heard of the Pomodoro technique? It is a technique to increase productivity that is based on work cycles.

The cycle begins with 25 minutes of uninterrupted work when you completely focus on one task. At the end of the 25 minutes, you pause for 5 minutes to rest and then return for another 25-minute cycle working plus 5 minutes resting.

After you complete 4 cycles, take a longer break of about 20 minutes. Thus, you get the best out of your day and you can be more productive, without getting tired.

Click here to download the app.

  1. Trello

Trello is an alternative to Asana and its job is to organize tasks and understand the development process of a project.

You can create boards with to-do tasks, tasks in progress and completed tasks, in addition to attaching files and talking to other people in your team.

If you are a part of an integrated team, it is interesting to use it, but attention: keep your projects in just one place/app so your processes aren’t confusing.

The best option is to test what is best for you and your team.

To download Trello, click here.

  1. Hotmart

If you’re a digital Producer or Affiliate and uses Hotmart Distance Learning platform, it is highly recommended that you have the app on your phone.

This way, you can keep track of all the results you had on sale, reports, and still get real-time notifications every time you make a sale.

To download the app on an iPhone, access this link.

To download it on an Android, click here.

  1. Last pass

Have you ever noticed that throughout the day, you need to use several channels that require a password? And it is always recommended that you don’t use the same password for everything, for security measures.

You’ve probably come across a situation when you couldn’t remember your password and had to reset it, right?

To solve this problem, we recommend the app Last Pass, which stores all your passwords in one secure location!

You will only have to set a single password to access the app and all the others will be safe in the Last Pass system.

To access the website and download the app, click here.

  1. Water drink Reminder 

In the midst of our list of apps to optimize your routine, it is also worth it to talk about healthy habits!

Have you ever been so focused on work that ended up forgetting to drink water?

If this often happens with you, the app Water drink Reminder is ideal to keep you hydrated.

The app calculates the amount of water according to your weight, age, and height and notifies you throughout the day to drink water regularly.

If you do not have the habit of drinking water, this app is essential!

To download it to Android just click this link.

And for iPhone, click here.


These are some of the apps that will organize your routine and allow you to have a  more productive day.

A bonus tip: study the method GTD (Getting Things Done), by David Allen, who teaches several simple and interesting techniques to apply in your work routine.

Take the opportunity to share this list with friends who also need to optimize their professional routines.

If you liked our list or think there is an app we missed, leave it in the comments section below.